Privacy Policy
Privacy Policy – Hotsystem
Effective Date: 01/05/2025
Hotsystem ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect the information you provide when you use our websites, communication tools, and services.
1. Information We Collect
You may voluntarily provide personal information when:
Registering for events or trainings
Signing up for SMS/text or email communications
Downloading free materials
Completing contact forms
Engaging with our digital services or newsletters
This information may include:
Your name, email, and phone number
Your company or business affiliation (if applicable)
Preferences or communication choices
Payment information (for paid events or services)
We may also collect technical data such as:
IP address
Browser type
Device used
Site behavior and navigation
Referral sources
This is usually done through cookies and analytics tools.
2. How We Use Your Information
We use your information to:
Deliver relevant content and services
Send newsletters, event reminders, and promotional updates
Manage event registrations and send confirmations
Respond to your inquiries
Improve user experience across our platforms
You may opt out of any communication at any time by:
Replying “STOP” to a text message
Clicking “unsubscribe” in any email
Contacting us directly at [[email protected]]
3. Outside Sites & Third-Party Links
Our website may contain links to third-party sites. These sites may have their own privacy policies, which we do not control. We encourage you to review those policies before submitting any personal information.
4. Data Sharing & Payment Processing
We will never sell your data to anyone.
We may share your information with trusted service providers who assist us with:
Email and SMS delivery
CRM and marketing automation
Payment processing (for paid services or events)
These providers are authorized to use your data only for the purposes outlined above.
5. Cookies & Analytics
We use cookies to:
Understand user behavior
Track conversions or form submissions
Improve our site and tools
You can disable cookies in your browser settings at any time. However, doing so may limit some functionality of the site.
6. Legal Exceptions
We may disclose your information if:
Required by law (e.g., subpoena, warrant, or court order)
Necessary to protect our rights or respond to a security breach
Transferred as part of a merger, acquisition, or corporate restructuring
We may also share necessary data with financial institutions or gateways to complete payment transactions.
7. Forums & Public Submissions
If you post personal information in a public forum (comments, chat, etc.), we cannot guarantee its privacy or prevent third-party misuse. Share at your own discretion.
8. Your Rights & Removal Requests
You may request to:
Access your personal information
Correct or update it
Request deletion from our systems
To request removal or corrections, email us at [[email protected]] with your name, email, and any relevant details.
9. International Access
Hotsystem is operated from the United States. If you access our site from outside the U.S., you do so on your own initiative and are responsible for compliance with local laws.
10. Changes to this Policy
This policy may be updated periodically. The latest version will always be posted on our website. By continuing to use our services, you agree to any updated terms.
